Privacy Policy
PRIVACY STATEMENT
University of Technology Bahrain (UTB) is committed to safeguarding the privacy of its students, alumni, faculty, and staff by ensuring fair, responsible, and transparent use of all personal information that it holds. It is the policy of the University to protect the confidentiality, integrity, and availability of information and systems that are important to the University’s mission.
Purpose of the collection and treatment of data
- Compliance with laws and regulations set by the Ministry of Education, Higher Education Council, Ministry of Labour, Labour Market Regulatory Authority, and any other governmental authority.
- To carry out ordinary duties to staff, students and stakeholders, the university may process a wide range of personal data about individuals (including current, past, and prospective staff, or students) as part of its daily operation. Some of this activity needs to be carried out to fulfil their rights, duties, or obligations, including those developed under a contract with the staff, stakeholders, or students themselves if they are emancipated.
- Deciding about his/her application as well as assessing qualifications.
- Conduct data analytics studies to review and better understand student retention and attrition rates and equal opportunities monitoring.
- Maintaining relationships with Alumnae and Employers.
- To appropriately monitor the use of the university IT systems.
- For legal and regulatory purposes and to comply with the legal obligations and duties of care.
- Education, training, seminar, conference, and other career development requirements.
- Conducting academic reviews, managing performance, and determining performance and making decisions about your continued study with us.
- Dealing with legal disputes involving you, or other students/employees.
Consent
By your use of UTB website and your voluntary submission of your personal information, you consent to our collection, processing, storage, access, use, and sharing or transfer of personal data thereof, exclusively for legitimate purposes which includes, but is not limited to:
Processing your inquiry;
- Processing your enrollment;
- Maintaining your records;
- Providing relevant services;
- Our marketing database.
This consent shall be valid upon your use of our website and your voluntary submission of your personal information, whichever is first. Your consent may have a continued effect throughout the duration of your relationship with UTB and/or existence of your account(s), and/or until the expiration of the retention limit set by laws and regulations, and/or the period set until the destruction or disposal of records as mandated by relevant laws, unless you withdraw such authorization and consent sooner. Thus, you hereby render UTB, its officers, employees and representatives free and harmless from any and all liabilities arising from the above collection, use, processing, storage, and legitimate disclosure of your personal information.
Kind of Personal Information Collected
By your mere use of our website, we collect the following information from you:
- Information contained in or relating to any communications that you submitted to us through any means;
- Your IP address and cookies from which you accessed our website, and details of which version of web browser and operating system you used;
- The date and time of your visit in our website;
- The approximate location from which you viewed our website;
Data Sharing
Personal data belonging to staff, students and partners is shared routinely but are not limited to the following scenarios:
- Where data is required by third parties in order to provide services to staff and students (e.g., the OOPT exam, eMada SIS, Moodle, HRMS, government agencies).
- Where disclosure is required to satisfy safeguarding obligations.
- Sharing personal data with the emergency services or local authorities would help to respond to an emergency that affects any staff or students.
- Where there is an issue that puts the safety of a student or member of staff at risk.
Where personal data is shared with third parties, UTB will:
- Only appoint suppliers or contractors which can provide sufficient guarantees that they comply with data protection law.
- Establish a data sharing agreement with the supplier or contractor, either in the contract or as a standalone agreement, to ensure the fair and lawful processing of any personal data UTB share.
- Only share data that the supplier or contractor needs to carry out their service, and information necessary to keep them safe while working with us.
Data Security
The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
Third parties will only process your personal information on our instructions and where they have agreed to treat the information confidentially and to keep it secure.
Data Retention
UTB will only retain your personal information for as long as necessary to fulfil the purposes the university collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Contact Us
If you have any questions about this Privacy Policy, please contact us:
By email: itd@utb.edu.bh